Personnel information on the coronavirus

Applies for all hospital staff, employees at Steno Diabetes Center Copenhagen, the Capital Region of Denmark emergency medical services (Akutberedskab), at Capital Region of Denmark pharmacies (Apotek), at the Social Enterprise (Den Sociale Virksomhed) and at Koncerncentrene.

If have you have travelled in a high-risk area, you must stay at home for 14 days.

The Danish Health Authority has introduced a requirement that staff in the healthcare and elderly sectors, who have been in areas with a high-risk of spread of the coronavirus, must stay at home for 14 days after they have left the area. In the Capital Region of Denmark, this applies to all staff who are employed in the Region or who are linked to the Region (e.g. trainees and interns).

Example: If you came home from holiday on 24 February, you should stay at home up to and including 9 March. If you come home from holiday on 9 March, you will have to stay at home up to and including 23 March.

There is a list of the high-risk areas on the Ministry of Foreign Affairs of Denmark website and the Danish Health Authority website:

You will receive your normal salary for the period you have to stay at home. As far as possible, and provided you are not ill, you should agree with your immediate manager about how you can work from home.

Staff who develop signs of illness, should follow the general guidelines for managing suspected coronavirus.

Regional courses and training activities canceled

With effect from 10 March, the Regions have decided to cancel all regional courses and training activities for the rest of March.

This is following an overall assessment to help mitigate as much as possible the risk of COVID-19 spread among health personnel.

Local management can decide whether staff can take part in courses and training provided by external suppliers.

All e-learning activities and video training remain unchanged.

Students continue in their clinical internship, but other theoretical course activities and gatherings of larger numbers of students are cancelled.

The Centre for Human Resources and Education will, along with hospitals and others responsible for education and training activities, assess how we can deal with cancelled courses and training at a later date. The Region can manage some things itself, others will have to be coordinated with training centres etc.

Clarifications on course management and training are conducted by the hospital or centre responsible for the activity. Questions about specific activities should therefore be directed to the organizer. If you have questions of a more principle character, they can be sent to this mailbox belonging to Centre for Human Resource and Education where we will try to answer your question or forward them to those who can:

Participation in conferences, large meetings etc.

As a rule, employees of the Capital Region are not allowed to participate in work-related conferences and larger meetings, etc.

The decision has been made to support the national containment strategy and to ensure that our staff do not end up in 14 days of home isolation, after attending a conference or a meeting, where a participant turns out to be infected with covid-19 virus. Absence or lack of staff will harm the treatment of patients.

Local management may grant a waiver in special cases and circumstances. However, waivers will not be granted if the conference or meeting takes place in one of the high risk areas. There are no rules for when to cancel a meeting. Each individual case will be considered by local management. For example, can the meeting be postponed; are there too many clinicians from the same specialty together at the same meeting, or similar instances.

Furthermore, it is recommended that all physical meetings, as much as it makes sense, be replaced by other types of meetings, such as video conferences or similar.

Hand wash and handshakes

Just like the rest of the citizens of Denmark, employees of the Capital Region of Denmark, must limit physical contact. For example, employees should whenever possible avoid giving handshakes. Regional employees should frequently wash hands and/or use hand sanitizer. Please find posters with good advice regarding avoiding the spread of infection here.

Recreational (private) travel after 4 March

If, despite the recommendations from the Danish Health Authority/Ministry of Foreign Affairs you decide to travel to one of the high-risk areas, you will not be paid your salary for the 14 days you have to stay at home when you return. Following a specific agreement with your immediate manager, you can use holiday, overtime hours or similar in this period.

If you catch the virus yourself

If you catch the virus yourself, you should report sick as usual. You must also tell your workplace that you have been infected with coronavirus.

If you suspect that you have been infected

If you are ill, but there is a suspicion of infection, and if you have been ordered into quarantine by the health authorities, you should inform your immediate manager. You will be paid your usual salary during your absence.

Most employees in the Region cannot work from home, but, as far as possible, you should agree with your immediate manager about how you can work from home.
If you are not ordered into quarantine by the local health authorities, you are generally expected to work as usual.

If someone in your family is infected or if you have been in contact with people who are infected

If someone in your family is infected or if you have been in contact with people who are infected and ordered into quarantine, you should act as if you were suspected of having the virus yourself.

If you want to commence a voluntary quarantine, without an agreement with the health authorities, you should contact your immediate manager. Generally, quarantine will only possible if your immediate manager approves that you can take holiday, time off for overtime, or similar.

The above applies until we receive new notifications from the Danish Health Authority.

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